After the closing of in-person nominations at the AGM, if the total number of nominations (online and in-person) exceeds the available positions, an election will take place online during the subsequent week. Otherwise, all candidates will be acclaimed and there will be no election.
The election method we will use is Sequential Proportional Approval Voting (SPAV). Thorvald N. Thiele invented it over a century ago in Denmark. It balances diversity with majority rule.
All candidates are listed individually on a web form. You get 3 votes (one per available board seat) on one electronic ballot. It is ok to use less than 3 votes. Blank ballots are counted separately as abstentions. Ballots are secret: it is impossible to find out for whom you voted; it is only possible to check whether you voted.
To vote, you must have a valid TFN username (eg aa123) and password. You need not be paying for any TFN service.
Vote by filling out a ballot online. This works regardless of whether you use text-login, dialup PPP, DSL, or non-TFN access. You can also vote from a terminal at the TFN office, during normal TFN office hours.
We count the votes three times, once for each available seat on the board. After each count, we adjust the weights of the ballots.
In the first round, all of the ballots have equal weight. We elect the candidate appearing on the most ballots.
In the second round, we halve the weight of any ballots that named the first winner. We count at full weight only those ballots that did not name that winner. After adjusting the weights, we elect the candidate with the highest score among the remaining candidates.
In the third round, we take the ballots that named both of the first two winners, and reduce their weight to a third of their original weight. We halve the original weight of the ballots that named only one of the winners. We count at full weight only those ballots that named neither winner. After adjusting the weights, we elect the candidate with the highest score among the remaining candidates.
If any ties occur, we break them in this way: at the AGM, before the election begins, the Chief Returning Officer (CRO) creates an ordered list of all the candidates by a random draw. During counting, the candidate whose name was drawn earliest wins any ties.
After the end of the online voting period, the votes will be counted and the results announced on the website. The candidates who ran will additionally be notified of the election results by email.
Once the new board members have been chosen, the board will meet and appoint 3 new officers: president, treasurer, and secretary. The TFN board usually chooses officers from its own ranks. For the president, that is required. The other positions can be filled by any TFN member.